Booking Meeting Rooms for Office 365 and Sharepoint

Manage meeting rooms, simplify room reservations, check availability and invite colleagues to the meeting
  • Home
  • Software Solutions
  • Booking Meeting Rooms
intranet.ai logo

Your next Microsoft 365 intranet

Dev4Side Software is technology partner of intranet.ai , the best software solution for a company intranet with 10% of the time and with 10% of the budget , fully integrated with Microsoft 365 and Sharepoint Online

To request a demo of this product, you will be redirected to the site https://intranet.ai, where you can find out all its features and related prices.

Office 365 Product image
Book and manage available rooms

Specify characteristics of each room, in order to facilitate  booking flow for end users.

  • Define location of the room, number of seats it contains, its capacity and additional options (projector, monitor, t-con facility)
  • We can   integrate  our product with external systems , for example for booking virtual rooms for conference calls or placing catering requests
  • If necessary, you may indicate  who will be notified about each booking

All this is possible through an application that we can install in your local network or in the ​​ Office 365 cloud area.

Time zone management

Specify its time zone for each meeting room. This way you can enable intranet users to organize conference calls between different company locations .

  • By creating a new event, the system will look for available rooms and cross-check their availability between different locations and time zones specified
  • You can invite a colleague from another location, resting assured that the system will book a room for him as well (in his office of course) and remind him of the meeting time

Office 365 Product image
Office 365 Product image
Book a room and invite colleagues using a chatbot!

How would you like your to have your room booking request responded to immediately and having someone else take care of all organization details instead of you? We do like that idea, and now it's made possible!
With a simple chat you can make reservations and send out invitations in less than 20 seconds.

  • The bot offers you the first available room for the day requested
  • You will be asked for the attendee list and their availability will be verified.
  • If your calendars can not be aligned on the day you have chosen, bot will offer you the first date on which you are all available
  • The room will be booked and meeting request will be sent out to all invited attendees

Receive bookings in your calendar

For each booking you can decide to send participants a meeting request , so they can track the event in their calendar.

  • Participants will confirm their presence to the organizer
  • Event organizer can always edit the event : an event change message will be delivered automatically to all attendees through Outlook

Office 365 Product image
Other features
  • View your reservations or reservations for a specific room 
  • Automatic search of the most suitable rooms based on number of participants and room availability
  • Rating of the room search results, evaluated according to the availability of seats in the room and number of invited attendees
  • Search users on Office 365 and SharePoint
  • Room reservation and meeting organization via chat
  • 100% responsive application

A product useful to all users

By integrating our product  into your intranet you simplify the process of sharing common spaces for the entire company.

image
Administration

Organize meetings in the blink of an eye, without having to separately align all participants' calendars.

image
IT

Manage company meeting rooms and their equipment including screens, tele or video conferencing devices and projectors.

Related products

Find out which products to associate to make the intranet even more complete